Records Management (RM) Trends & News
Records Management (RM) at Brandeis
News on Brandeis URM Status.
- Information gathering, stakeholder introductory meetings, program planning.
- Establishing digitization, off-site storage, and document shredding pilots.
- Beginning retention schedule draft (Registrar, Library & Technology Services)
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Records Management (RM) Best Practices & Guidance
What is Records Management?
- We assume legal & reputational risk by keeping obsolete personal information.
- It costs the institution to store, manage & backup unnecessary information.
- E-Storage may be “cheap,” but the rapidly growing scale of information drives costs.
- Abandoning old files fills up search results with “garbage,” and it takes longer to find what we need.
- “Just in case” is not a legitimate retention need by itself.
- Regulations require us to keep some records for a long time - think tax forms and the IRS.
- In the event of litigation, we have a responsibility to produce certain records promptly and efficiently.
- We have ongoing operational needs for some older documents.
- We need to keep a record of our products for reaching back into the institutional knowledge base: Memory and history.
| Accountability (Institutional)
Cleaning Out Your Collections
IMPORTANT : DO NOT PLACE DOCUMENTS WITH PERSONAL INFORMATION (e.g. social security numbers, home addresses) IN RECYCLING BINS. THESE DOCUMENTS MUST BE SHREDDED!